Windows - Moving from Outlook Email and Calendaring to Gmail and Google Calendar

Please note that due to the large number of people migrating to Google Apps ITS staff members cannot be available to migrate you. We have provided the directions below to assist you in your migration. A step-by-step guide is provided for each step of your migration. These guides are animated, annotated screen shots showing everything you need to do to successfully migrate. 

Please read and follow these instructions carefully. Almost all reported problems have been a result of not following these instructions.


1. Use the Migration Page to create your Google Apps for UNC Asheville account.
  • Please be sure to log in to your Google account as directed on the final step of the migration page. This "initializes" your account and confirms that your new Google Apps account is ready to accept migration data.


2. Configure your UWC account to set forwarding. This step insures that other UWC users's emails to you will be delivered to your Google Inbox.
  • Log in to the UWC here : http://uwc.unca.edu 
  • Go to Options > Mail > Settings and check Enable forwarding.
  • Go to Options > Mail > Settings and check Do not leave a copy on server.
  • In the Email Address: field type <your username>@mail.unca.edu, then click the Add button.
  • Confirm that <your username>@mail.unca.edu appears in the Mail Forwarding list: field, then click the Save button in the lower right corner of the screen.
  • Log out of the UWC.


  • Save the installer, GoogleEmailUploaderSetup.exe, wherever it is easiest for you to find.

4. Install the Google Email Uploader. 
  • Double-click the GoogleEmailUploaderSetup.exe you downloaded in step 3.

5. Run the Google Email Uploader.
  • Please be sure that Outlook, Outlook Express, and/or Mozilla Thunderbird are all closed.
  • There should be an icon on your Desktop for the GoogleEmailUploader. Double-click it.
  • Click "Next" to confirm that Outlook, Outlook Express and Mozilla Thunderbird are all closed.
  • At the Sign In screen, type your email address (username@unca.edu) and Google account password in the spaces provided, then click Sign In.
  • At the Select Mailboxes screen, check the box next to "Microsoft Outlook", then click Next.
  • At the Choose Options screen, confirm that the box next to "Create labels from folder names" is checked, then click Upload.
  • The amount of time required to upload your email is dependent upon the number of messages you have in Outlook. If the Google Mail Uploader appears to "stall" or does not appear to be making progress, close it and run it again. Don't worry - you will not end up with duplicate emails nor will you be missing any emails once the upload is complete.
  • When you see the Upload Complete screen Google Email Uploader has copied all of your Outlook Email and Contacts to your Gmail account. Click OK to close Google Email Uploader.


  • Save the installer, GoogleCalendarSync_Installer.exe, wherever it is easiest for you to find.

7. Install Google Calendar Sync.
  • Double-click the GoogleCalendarSync_Installer.exe you downloaded in step 6.

8. Run Google Calendar Sync.
  • Google Calendar Sync will open automatically as part of the installation. There will also be a Google Calendar icon on the Desktop.
  • At the License Agreement screen click "I Agree" to continue.
  • At the Installation Options screen click "Next >" to continue.
  • At the Installation Folder screen click "Install" to begin installation.
  • Google Calendar Sync will automatically open when installation is complete.
  • Type in your email address and Google account password in the spaces provided.
  • Select the "1-way: Microsoft Outlook calendar to Google Calendar" option.
  • Click "Save" to begin uploading your Microsoft Outlook calendar events to your Google Calendar.
  • The amount of time required to upload your events is dependent upon the number of events you have in Outlook. There will be a system tray icon that looks like up and down animated green arrows while events are uploading.
  • When uploading is complete the "green arrows" icon will change to a "calendar" icon.
  • Close any remaining windows for Google Calendar Sync.


That's it. Your Microsoft Outlook Email, Contacts, and Calendar have been uploaded to your UNC Asheville Google account and you're ready to go!

Please note that Distribution Lists DO NOT migrate automatically. If you have large distribution lists that cannot be recreated please contact the ITS Help Desk for assistance.
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